Referencing Workpapers from a Journal Entry

You can add a workpaper reference link to a journal entry so that you can document the source information and quickly access the workpaper as you work. Workpaper reference links are visible on the detail view for a journal entry and when you are adding or editing a journal entry. They are not visible in the summary view. Clicking a workpaper reference will either open the workpaper in the Workpaper Monitor application (in the case of Microsoft® Word and Microsoft® Excel® files) or download the files to your computer (for other file types).

The workpaper that you want to reference must be uploaded to the Engagement View before you can add a reference link to it. Only one workpaper can be linked per journal entry.

Notes: 

  • When you roll forward an engagement and select to include journal entries and workpapers in the roll forward, the workpaper references will be included in the new engagement. Similarly, if your create a new engagement by copying an existing one, the workpaper references are retained.

  • Workpaper reference links are not available for consolidated engagements at this time.

Instructions for including a workpaper reference in a new journal entry are included in the topic Adding Journal Entries. Use the instructions below to work with workpaper reference links in existing journal entries.

ClosedAdd a workpaper reference link to an existing journal entry.

  1. Click the engagement on the Engagement List page.

    Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  2. Click Add Journal Entries > View Journal Entries on the toolbar to locate the journal entry that you want to add a workpaper reference to.
  3. Click next to open the detail view for the journal entry.
  4. Click into the Workpaper reference box, and begin typing the index or name of the workpaper you want to reference. Workpapers with a matching index or name display as you type. Select the correct workpaper when you see it.

    Note: If needed, you can click next to the Workpaper reference box after selecting a workpaper to open the workpaper and verify that it is the correct one.

  5. Click Save and Add to save the updated journal entry and create a new journal entry, or click Save and Close to save the journal entry and close the detail window.

ClosedRemove a workpaper reference link from a journal entry.

Removing a workpaper reference link from a journal entry does not delete the workpaper from the engagement.

  1. Click the engagement on the Engagement List page.

    Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  2. Click Add Journal Entries > View Journal Entries on the toolbar to locate the journal entry that you want to remove a workpaper reference from.
  3. Click next to open the detail view for the journal entry.
  4. Delete the text in the Workpaper reference box.
  5. Click Save and Add to save the updated journal entry and create a new journal entry, or click Save and Close to save the journal entry and close the detail window.