Setting Up Trial Balance Views

You can add, update, and delete trial balance views while in an engagement and viewing the trial balance.

To create a trial balance view, do the following:

  1. In an engagement, navigate to the Trial Balance page.

  2. Select which trial balance tab you want to create a custom view for, then make any desired changes to the trial balance.

Note: You will initially be on the default view for each trial balance.

  • Resizing a column, hiding or showing a column, moving a column’s position, filtering and sorting are acceptable trial balance changes that will be saved in the trial balance view.

  1. After a change has been made, click Save New View.

  2. Enter a view name and click Save.

  • View names must be unique within each trial balance tab – Financial or Tax.

  1. Your view will be saved and applied to the trial balance until you change it.

Notes:

  • For consolidated engagements, trial balance views will be saved on the consolidated level and the subsidiary level. This will allow you to create different sets of views that will remain separate from each other.

  • For interim engagements, trial balance views created in one period will be shared across all periods and will retain which trial balance tab they were created in.

  • Only views with modified columns will carry forward in the copy or rolled forward engagement. Filter settings, including those in engagements created using templates, will not be included.

Switch Between Trial Balance Views

To switch between trial balance views, do the following:

  1. In an engagement, navigate to the Trial Balance page.

  2. Select which trial balance tab that you want to work in.

  3. Click the trial balance views dropdown list.

Note: The trial balance will display the last view that you were on. If no views have been created, the trial balance will display the default view.

  1. Select a view from the dropdown list and it will display on the trial balance.

  1. If no custom views have been created, a message. No saved views will display under QUICK VIEWS.

Note: Custom views will be listed under YOUR VIEWS and default views will be listed under QUICK VIEWS.

Update Trial Balance Views

To update a trial balance view, do the following:

  1. Select a custom trial balance view from the trial balance views dropdown list.

  2. If you change the trial balance, you can choose to:

  1. Click Update View to save the changes to your trial balance view.

  2. Click the arrow next to Update View and select Reset to last save if you do not want to save the changes to your trial balance view.

  3. Click the arrow next to Update View and select Save as new view if you want to save the changes to your trial balance as a new view.

Delete Trial Balance Views

To delete a trial balance view, do one of the following methods:

  1. Click the trial balance views dropdown list.

  1. Hover over the custom view that you would like to delete and click the Trash icon.

  2. A prompt will appear to confirm deletion of the view. Click the green checkmark to confirm the delete.

Note: You cannot delete the default views.

  1. The trial balance will revert to the default view once the view has been deleted.

  1. Select the trial balance view that you would like to delete from the trial balance view dropdown list.

  1. Make a change to the trial balance view and click the dropdown arrow next to Update View.

  2. Click Delete this view.

Note: You cannot delete the default views.