A. Identification
1 – Preparer's adress
This section of the form allows you to review and modify the tax preparer’s information for invoice purposes. By default, the information found on this form is provided by the Tax Preparer’s Profile, which has been selected in the Identification form. If applicable, this information will be used as the preparer’s header when printing the invoice.
2 –Trustee’s name and address (Identification)
This section of the form allows you to review and modify the trust’s information for invoice purposes. By default, the information found on this form is provided by the Identification form and the address will always be initialized as the trustee’s.
B. Options - Invoice
Preparer's default invoice settings
This section of the form allows you to customize your invoices. You can select the default setting in the “Invoice Profile” section of the Preparer Profile. Most of the following features are provided by the Invoice Profile.
- Type of invoice
This feature can be selected by default in the invoice profile. This feature is to identify which type of invoice you want to print by default. You can select from two types of invoices. - Simply invoice: Prints on one page and contains all the basic billing information.
- Detailed invoice: Prints on about seven pages and contains all the basic billing information and detailed charges for every form.
You can also use the detailed invoice calculation with the simple invoice.
- Services rendered
This feature lets you choose what type of charge you want to add to your invoice. We offer services rendered per hour and custom. With the services rendered per hour, you can apply a default hourly flat rate for all your invoices in the invoice profile and apply specifically the number of hours worked. You can also decide to print the detail of your hourly charge in the invoice profile. With the customized services rendered, you can apply specific charges to all your invoices by entering the description and amount in the customized information. When selecting the custom service, the charges will apply to all invoices.
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Example:
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- Discount and administration fees
You can select the Apply discount to invoice check box to apply a discount for a client. The choice entered will apply to the current client only. You may either choose to have a rate discount or discount a specific amount. If you enter both, the rate will always take precedence over the amount. - By default, the date that appears will be the current date provided by the program. If you want to use another date for the client, you must override the value with the proper information.
C. Simple Invoice
- Date
The date corresponds to the date printed on the above-mentioned invoice. - Client code
The client code will appear if you have entered a specific code in the Identification form of the client. - Invoice number
You must enter a number for your invoice; the program will not apply an invoice number automatically. - Total fees for services rendered for the preparation of your current year income tax return
You can enter a specific fee for the preparation of your client’s tax return. - Detailed hourly fee
If you selected the Detailed hourly fee feature, the description and the detail (if selected) with the calculated amount will appear in the simple invoice calculation. - Detailed invoice fee
If you selected the detailed invoice type or the detailed default fee in simple invoice, the description with the total amount of the detailed invoice will appear in the simple invoice calculation
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Example:
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- Customized fees
If you have selected from the preparer profile the custom services rendered, the description and amount for each custom fee entered will appear in the simple invoice. - Personalized fees
You can enter a specific personalized description and/or fees for your client. - Discount
If you selected to apply a discount to the invoice, the amount will automatically appear and update the calculation of the invoice total. - Subtotal
This total includes the total preparation fees and the discount amount. This total will only print if you apply a discount and taxes to your invoice. - Amount of prior year
If you had an amount from last year’s invoice the amount will appear in this box. - Taxes
If you have selected to apply taxes to your invoice in the tax preparer profile, the registration number and the amount will automatically appear and update the calculation of the invoice total according to the specified rates entered. - Total
This total includes the total preparation fees, the discount (if applicable) and the taxes (if applicable). - Administration fees
The administration fee disclaimer will only print on the invoice if the fee is greater than zero.
D. Detailed Invoice
This section of the form allows you to detail your invoice fees for your client. These fees can be entered by default in the invoice profile. If the form is set as applicable, the detailed invoice will apply the corresponding default fee from the invoice profile. The fees will then be added together and applied as the detailed invoice fee described in the simple invoice. Even though the detailed invoice fees will always be calculated they will only be applied to the simple invoice if you selected the Simple invoice (with the list of all forms billed) check box.
- Additional worksheets (not computer generated)
These worksheets can be entered by default in the invoice profile. The description will always appear in the “Detailed invoice” section but you must select to apply the corresponding fee by entering an “X” in the box preceding the additional worksheet.