The following instructions are taken from page 2 of RL-25 Summary.
Instructions for Completing the RL-25 Slip
Explanation of the boxes on the RL-25 slip
The numbers at the end of certain paragraphs refer to sections of the Taxation Act (numerals only), the Regulation respecting the Taxation Act (numbers including the letter “R”), or the Act respecting the Québec Pension Plan (numbers beginning with “AQPP”).
Box marked “Année”
Enter the calendar year in which the amounts were allocated or paid by the trustee.
Box marked “Code du relevé”
Enter “R” on original slips, “A” on amended slips and "D" on cancelled slips.
Box marked “No du dernier relevé transmis”
If you are completing an amended RL-25 slip, enter the number of the RL-25 slip you wish to amend.
Box A1 – Actual amount of eligible dividends
Enter the actual amount of eligible dividends that was allocated to the beneficiary.
An eligible dividend is a taxable dividend paid or deemed paid by a corporation resident in Canada that is
- a public corporation or a corporation that is not a Canadian-controlled private corporation (CCPC) whose income is subject to the general corporation income tax rate;
- a CCPC whose income (other than investment income) is subject to the general corporation income tax rate.
497
Box A2 – Actual amount of ordinary dividends
Enter the actual amount of ordinary dividends from Canadian corporations that was allocated to the beneficiary. Such dividends are not entered in box A1.
497
Box B – Capital gains (or losses)
Enter the net amount of Canadian and foreign capital gains (or losses) that was allocated to the trust’s beneficiary. Do not include gains (or losses) from the disposition of qualified farm or fishing property or qualified small business corporation shares, which must be reported in box C.
860
Foreign capital gains (or losses)
Foreign capital gains (or losses) must be indicated in Canadian dollars.
If the trust realized a capital gain on the disposition of foreign property and income tax on the gain was paid to a foreign government or a political subdivision of a foreign country, enter “B-1” in one of the blank boxes, followed by the corresponding amount of foreign capital gains. Enter in box H the amount of foreign income tax paid on the gain.
Box C – Capital gains (or losses) used to calculate the exemption
Enter the net amount of the capital gains (or losses) on the disposition of qualified farm or fishing property or qualified small business corporation shares that was allocated to the trust’s beneficiary.
Enter “C-1” in one of the blank boxes, followed by the amount of capital gains (or losses) on the disposition of qualified farm or fishing property.
Enter “C-2” in one of the blank boxes, followed by the amount of capital gains (or losses) on the disposition of qualified small business corporation shares.
860
Box D – Other amounts allocated or paid
Enter the total of the amounts that were allocated to the employee and that consist of payments made to the trustee by the employer during the year, including foreign income. Do not include
- the actual amount of eligible dividends entered in box A1;
- the actual amount of ordinary dividends entered in box A2;
- the capital gains (or losses) entered in box B;
- the capital gains (or losses) used to calculate the exemption entered in box C;
- the amounts used to calculate the employee’s income for a previous taxation year.
If the employer was required to make Québec Pension Plan (QPP) contributions on these amounts, including foreign income, enter “D-1” in a blank box, followed by the amount allocated to the employee.
If the employer was not required to make Québec Pension Plan (QPP) contributions on these amounts, including foreign income, enter “D-2” in a blank box, followed by the amount allocated to the employee. These may include amounts previously allocated to other employees and subsequently reallocated, amounts allocated as profits made by the trust on property or business income paid.
If foreign income tax was paid on foreign income, enter “D-3” in a blank box, followed by the amount of foreign income, and enter in box H the amount of foreign income tax allocated. All foreign income must be indicated in Canadian dollars.
852, 857, 859; AQPP 45(b)
Box E – Cancelled allocations
Enter the amount of the allocations that were cancelled because the person ceased to be a beneficiary of the plan during the year, provided the person did not become a beneficiary again during the year.
864
Box F – Taxable amount of eligible and ordinary dividends
Enter the taxable amount of eligible dividends and ordinary dividends. To obtain this amount, add the taxable amounts of dividends calculated according to the following formulas:
- amount from box A1 X 1.38 (for eligible dividends);
- amount from box A2 X 1.15 (for ordinary dividends).
497, 863
Box G – Dividend tax credit
Enter the amount of the dividend tax credit to which the beneficiary is entitled. To obtain this amount, add the amounts of the tax credits calculated according to the following formulas:
- amount from box A1 X 16.2564% (for eligible dividends);
- amount from box A2 X 6.3825% (for ordinary dividends).
767
Box H – Foreign income tax on non-business income
Enter the beneficiary’s share of the income tax paid by the trust to the government of a foreign country or a political subdivision of a foreign country on foreign non-business income (such income is included in box B or D).
If foreign income tax was paid on income reported in more than one box, a separate RL-25 slip must be filed for each type of income.
772.6, 867
Box I – Québec income tax withheld
Enter the amount withheld as Québec income tax during the year.
1015R9, 1015R11; 345(a)iii
Box marked “Nom du régime d’intéressement”
Enter the names of the principal parties to the trust deed established under the profit-sharing plan.
Box marked “Numéro d’assurance sociale (NAS) du bénéficiaire”
Individuals are required to provide their social insurance number to any person filing an RL slip in their name. Individuals who do not have a number must apply for one from Service Canada. Failure to provide an individual’s social insurance number may result in penalties for both the individual and the person completing the slip.
Identification
Beneficiary
Enter in the box marked “Nom de famille, prénom et adresse du bénéficiaire” the beneficiary’s last name, followed by the first name and last known address (including the postal code). Be sure to enter the name exactly as it is shown on the beneficiary’s social insurance card or in the confirmation of SIN letter.
Trustee or employer
On each RL slip, enter in the box marked “Nom et adresse du fiduciaire ou de l’employeur” the name and address (including the postal code) of the trustee or employer.
See also