Managing Financial Sub-groups

You can manage financial sub-groups from an engagement's Trial Balance page. You can add financial sub-groups to any existing financial group and then assign the sub-groups as needed. A sub-group displays on the same leadsheet as its parent group. Sub-groups also display on financial statements.

For consolidated engagements, the sub-groups list is shared across the parent and all subsidiary entities. If you create a group or subgroup in one subsidiary, it is available in the other subsidiaries as well. Groups and subgroups must be assigned at the subsidiary level.

Tip: If your firm has saved grouping list templates, you also have the option to replace the system-provided financial grouping list with one of the templates. See Using a Grouping List Template for more information.

Click a link below to view detailed instructions.

Add a financial sub-group.

Click the engagement on the Engagement List page.

Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.
Do one of the following:

For a non-consolidated engagement, click on the navigation bar and select Trial Balance.
For a consolidated engagement, in the Subsidiary Setup page, click View next to the subsidiary you want to work with. You can also click on the navigation bar and select Trial Balance. Then, click to open the drop-down menu and select the subsidiary entity you want to work with.

Click Add Accounts/Groups in the toolbar.
Select Financial Sub-group in the Type box.
Select the group for this sub-group.
Tip: If you enter the index or name for the group, the list of groups will automatically filter to include only the groups that match your entered text.
Enter an index and name for the sub-group. These special characters are not allowed ' | : " , ( )
Note: The index and name must be unique across all other sub-groups for the selected group. They do not have to be unique for sub-groups across different groups.
Specify the location for the sub-group relative to other sub-groups for this group. This step is only necessary if there is already another sub-group for the selected group.
1. Click into the text box beneath the Sub-group location label.
2. Select a sub-group that will immediately precede or follow this new sub-group.
3. Click either Above or Below to indicate whether the new sub-group should appear above or below the selected existing sub-group.
Click Add.
Click at the top right of the pane to close it.

Edit a financial sub-group.

Click the engagement on the Engagement List page.

Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.
Do one of the following:

For a non-consolidated engagement, click on the navigation bar and select Trial Balance.
For a consolidated engagement, in the Subsidiary Setup page, click View next to the subsidiary you want to work with. You can also click on the navigation bar and select Trial Balance. Then, click to open the drop-down menu and select the subsidiary entity you want to work with.

Click Edit/Delete on the toolbar.
Select Financial Sub-group in the Type box.
Select the group for the sub-group you want to edit.
Tip: If you enter the index or name for the group, the list of groups will automatically filter to include only the groups that match your entered text.
Select the sub-group you want to edit.
Edit the index and sub-group name as needed.
Note: The index and name must be unique across all other sub-groups for the selected group. They do not have to be unique for sub-groups across different groups.
Specify a new location for the sub-group in the trial balance it needed. You can only perform this step if there are multiple sub-groups for this group.
1. Click into the text box beneath the Sub-group location label.
2. Select a sub-group that will immediately precede or follow the sub-group.
3. Click either Above or Below to indicate whether the sub-group you are editing should appear above or below the selected existing sub-group.
Click Save.
Click at the top right of the pane to close it.

Delete a financial sub-group.

You can delete all financial sub-groups.

Note: If you assign accounts to a sub-group for a financial group, and then delete that sub-group, the assignment for those accounts changes to the group with no sub-group.

Click the engagement on the Engagement List page.

Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.
Do one of the following:

For a non-consolidated engagement, click on the navigation bar and select Trial Balance.
For a consolidated engagement, in the Subsidiary Setup page, click View next to the subsidiary you want to work with. You can also click on the navigation bar and select Trial Balance. Then, click to open the drop-down menu and select the subsidiary entity you want to work with.

Click Edit/Delete on the toolbar.
Select Financial Sub-group in the Type box.
Select the group for the sub-group.
Tip: If you enter the index or name for the group, the list of groups will automatically filter to include only the groups that match your entered text.
Select the sub-group you want to delete.
Click Delete.
Click Yes to confirm the deletion.
Click at the top right of the pane to close it.