Managing Financial Sub-groups
You can manage financial sub-groups from an engagement's Trial Balance page. You can add financial sub-groups to any existing financial group and then assign the sub-groups as needed. A sub-group displays on the same leadsheet as its parent group. Sub-groups also display on financial statements.
For consolidated engagements, the sub-groups list is shared across the parent and all subsidiary entities. If you create a group or subgroup in one subsidiary, it is available in the other subsidiaries as well. Groups and subgroups must be assigned at the subsidiary level.
Tip: If your firm has saved grouping list templates, you also have the option to replace the system-provided financial grouping list with one of the templates. See Using a Grouping List Template for more information.
Click a link below to view detailed instructions.
Add a financial sub-group.
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Click the engagement on the Engagement List page.
Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.
- Do one of the following:
- Click Add Accounts/Groups in the toolbar.
- Select Financial Sub-group in the Type box.
- Select the group for this sub-group.
Tip: If you enter the index or name for the group, the list of groups will automatically filter to include only the groups that match your entered text.
- Enter an index and name for the sub-group. These special characters are not allowed ' | : " , ( )
Note: The index and name must be unique across all other sub-groups for the selected group. They do not have to be unique for sub-groups across different groups.
- Specify the location for the sub-group relative to other sub-groups for this group. This step is only necessary if there is already another sub-group for the selected group.
- Click into the text box beneath the Sub-group location label.
- Select a sub-group that will immediately precede or follow this new sub-group.
- Click either Above or Below to indicate whether the new sub-group should appear above or below the selected existing sub-group.
- Click Add.
- Click at the top right of the pane to close it.
Edit a financial sub-group.
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Click the engagement on the Engagement List page.
Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.
- Do one of the following:
- Click Edit/Delete on the toolbar.
- Select Financial Sub-group in the Type box.
- Select the group for the sub-group you want to edit.
Tip: If you enter the index or name for the group, the list of groups will automatically filter to include only the groups that match your entered text.
- Select the sub-group you want to edit.
- Edit the index and sub-group name as needed.
Note: The index and name must be unique across all other sub-groups for the selected group. They do not have to be unique for sub-groups across different groups.
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Specify a new location for the sub-group in the trial balance it needed. You can only perform this step if there are multiple sub-groups for this group.
- Click into the text box beneath the Sub-group location label.
- Select a sub-group that will immediately precede or follow the sub-group.
- Click either Above or Below to indicate whether the sub-group you are editing should appear above or below the selected existing sub-group.
- Click Save.
- Click at the top right of the pane to close it.
Delete a financial sub-group.
You can delete all financial sub-groups.
Note: If you assign accounts to a sub-group for a financial group, and then delete that sub-group, the assignment for those accounts changes to the group with no sub-group.
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Click the engagement on the Engagement List page.
Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.
- Do one of the following:
- Click Edit/Delete on the toolbar.
- Select Financial Sub-group in the Type box.
- Select the group for the sub-group.
Tip: If you enter the index or name for the group, the list of groups will automatically filter to include only the groups that match your entered text.
- Select the sub-group you want to delete.
- Click Delete.
- Click Yes to confirm the deletion.
- Click at the top right of the pane to close it.