Setting a Roll Forward Option for a Workpaper

By default, workpapers in the following formats are set to roll forward when you roll forward an engagement:

• Microsoft® Excel® (XLS and XLSX)
• Microsoft® Word (DOC and DOCX)
• Text files (TXT)

All other file formats are set to not roll forward by default.

You can change the roll forward setting for any workpaper in the workpaper's properties. You can also review and select roll forward options for all workpapers in an engagement as part of the roll forward process.

Tell me how the information in a workpaper is affected when the workpaper is included in roll forward.

• Only the latest version of the workpaper that was uploaded is available in the new engagement.
• Workpapers retain their indexes and roll forward options from the original engagement.
• Workpaper references in the trial balance are retained if you select to roll forward the referenced workpaper.
• Workpaper references in journal entries are retained if you select to roll forward both journal entries and workpapers when you roll forward the engagement.
• Workpaper notes are included only if the option to include them in roll forward has been set.
• All sign-offs are removed from workpapers.

Note: You cannot set a roll forward option for a workpaper that is currently in use. When a file is in use, the icon displays in the Status column on the Engagement View page. The Active User column displays the user name of the person working in the file. The Status column updates automatically as users access and close a file. Active user information is not available for consolidated engagements at this time.

To set the roll forward option in a workpaper's properties, do the following:

1. Click the engagement on the Engagement List page.

   Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

2. Locate the workpaper on the Engagement View page.

   Tip: You might need to expand the node or folder that holds the item you need.

3. Click in the Actions column for the workpaper, and then select Properties.
4. In the Roll forward list, select:

   1. Include in roll forward: includes the workpaper in the rolled forward engagement.

   2. Exclude from roll forward: removes the workpaper from the rolled forward engagement.

   3. Replace with placeholder in roll forward: the workpaper will be replaced with a placeholder in the rolled forward engagement.

      Note: If you cannot change the roll forward option for a workpaper, verify that the file isn't in use or have an active user assigned.
5. Click Save.