Funds Tab

Use the Funds tab to define the individual funds used in your engagement. Each Fund must be linked to a Fund Type and can optionally be assigned a Fund Sub-Type. Funds are the lowest level of classification in the fund structure and are used to associate trial balance accounts for reporting.

When to use

Create Funds after your Fund Types and Sub-Types have been defined. Every account mapped for fund-based reporting must be associated with a Fund defined here..

Layout & Controls

Element Description
+ Add New Create Funds after your Fund Types and Sub-Types have been defined.
Index Column A required, unique field restricted to a maximum of 50 characters. The index field can- not contain any of the following special characters: ' | : " , ( ) * ?.
Name Column A required, descriptive label (e.g., “General Fund”, “Debt Service”). Name fields are restricted to a maximum of 255 characters. The name field cannot contain any of the following special characters: * ?
Fund Type A dropdown menu listing all available Fund Types. This is a required selection. The combination of the Fund Subtype index and its parent Fund Type must be unique.
Fund Sub-Type An optional dropdown for assigning a second-level classification. Only Sub-Types that belong to the selected Fund Type are shown.
X (Delete) Removes the selected Fund Type (only enabled if no Sub-Types or Funds reference it).
Cancel / Save Discards or commits any changes made in the grid.
Warning banner "If you edit the Index or Name, any associated TB Links will be invalid.”

Adding a Fund

  1. Click + Add New.

  2. In the new row, enter:

    1. Index: a unique value (max 50 characters). Must not include: ' | : " , ( ) * ?

    2. Name: a descriptive label (max 255 characters). Cannot contain: * ?

    3. Fund Type: select from the dropdown (required).

    4. Fund Sub-Type: select from dropdown (optional, filtered by selected Fund Type).

  3. Click Save.

Editing a Fund

  1. Click any of the editable cells (Index, Name, Fund Type, Fund Sub-Type).

  2. Modify the value.

  3. Click Save.

    Warning: Changes to Index or Name may invalidate associated TB Links or mapped accounts.

Deleting a Fund Type

  1. Click the X icon for the Fund row.

  2. Confirm deletion.

    Note: Funds cannot be deleted if they are in use in account mappings or diagnostics.

Limits & Behavior

  • Maximum Funds per engagement: 1,000

  • Funds must be linked to an existing Fund Type

  • Fund Sub-Type list is filtered by the selected Fund Type

  • Changes here will update options in account assignment screens

Related Topics

  • Fund Types – top-level classification required for all Funds

  • Fund Sub-Types – top-level classification required for all Funds

  • Accounts – assign accounts to funds for trial balance reporting

For full guidance on setting up funds, see Setting up Fund Information.

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